All the attendees are solely responsible for their valuable personal belongings in the conference hotel. The organizers do not hold any responsibility for any missing or stolen materials of anyone for whatever reasons.
Request for Invitation Letter
Letter of invitation will only be sent through mail to the registered participants.
All fully paid registrations are eligible for transfer to another person of his/her own interest to attend the same conference. The request for this registration transfer must be made formally through writing to the concerned Program Manager within 30 days from the date of registration. Following the request, the Program Manager shall give his/her consent for processing the transfer and subsequent adequate actions will be taken necessarily. This option shall be utilized only when the registered participant is unable to attend the event. Refund of this transferred registration is not permissible.
Citing international security reasons, we strongly recommend you to apply for the VISA soon as you confirm your registration in the conference. SCIENTEX Conferences will not directly deal with any embassy or consulate pertaining to the VISA application, however, we will aid you to get through the process. Any VISA issues to any attendee resulting in the hindrance to participation cannot be counted under the cancellation policy of SCIENTEX Conferences.
Due to any unforeseen circumstance, if any registered participant is unable to attend our event physically, then he/she shall be eligible for the below mentioned refund policy, providing they have not opted for any cancellation, postponement or registration transfer policy.
Owing to the advance payment clearance from our side towards the hotel booking, shipping charge, service cost and other such event arrangement costs involvement, we have fixed the refund slabs as below.
·Before 50 days of the conference à Eligible for refund of 50% of the registered fee
·Before 30 days of the conference à Not eligible for any refund
NOTE: 20% of your registration fee will be deducted as standard service charge towards the refund process
Accommodation Cancellation Policy
Accommodation for the registered attendees will be provided in star private hotels where the cancellation policies are too stringent. So, once accommodation confirmation is received from the participant's side through registration, it cannot be revoked under any circumstances although modifications in the same shall be permitted to an extent.
Cancellation / Postponement Policy
Program Manager must be intimated duly regarding any changes (modification, cancellation or transfer of registration) in the participant’s attendance, if at all there is any change.
If SCIENTEX Conferences cancel / postpone this forum for any unforeseen reason, then all the registered attendees will receive 100% reimbursement of their registration fee paid. You shall use this credit amount to register for any other SCIENTEX Conferences event that is to happen within one year from the announcement of cancellation / postponement.
Any sort of insurance is not covered under the registration fee paid by the attendees.
All transportation facilities are solely the responsibility of the participants.
Prior permission for allowing media inside the conference venue must be sought from the organizers as it is restricted generally. Being a non-profit organization, we do not encourage the commercialization of the event.
325 North St. Paul Street, Suite 3100, Dallas, Texas 75201, USA